Audit Rules - most common to use

[pms429]

I am not new to Concur however we have not implemented any audit rules.  Two questions

1) What are the most common rules you use within your company?

2) When using the duplicate check audit rule - is that only used for employee reimbursements or does it apply to incoming credit card charges as well?

Thanks for your advice!

Mary

[cmakai]

Many of our Audit rules are to provide a message. One example is when a receipt is missing, or certain expense types are chosen which should only be used by certain departments. Some of them are linked to workflows. We also have many rules built to support our policy guidelines.

By check for duplicates, you should definitely have it checking potential duplicate transactions, even if it's a card charge. The most common issue is people submitting something as cash that was paid already in another report, but also people could mistakenly submit a receipt for a charge transaction. 

If you have any other questions, feel free to message me.

[KevinD]

@pms429 Your site is pre-loaded with Audit Rule. These are what we feel are most common.

What I usually see are Audit Rules based on expense type limits to prevent users from spending more than a certain amount on expenses. Also, it is common to have audit rules based on credit card transaction aging. Meaning, users with unsubmitted credit card transactions older than 60 or 90 days cannot submit any other reports until those transactions are submitted.

Those are just two. Some questions to answer to figure out which audit rules you should implement are: What spend policies do we currently have in place at our company? What types of spend behavior do we want avoid from our users? Those are a couple of examples.

One other thing to keep in mind...it is better to make your audit rules more stringent to start. You can always "ease" up at a later time. It is more difficult to start lenient and then move to more strict. Lastly, if with the implementation of SAP Concur, you may need some new spend policies, put them in writing and get CFO and Legal Approval. You won't be able to enforce anything if it isn't in writing.