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Occasional Member - Level 2

Assign an employee to multiple company codes

I sa the same question and there is only workaround offered for this. But I would try once more from my side. If employee by some reason needs to report to 2 different company codes - is it possible in Concur with one employee account?

I faced only situation where 1 employee has 1 vendor and it can be assigned in once to only 1 Company Code. 

Is creating 2 different accounts (=2 vendors) the only way? (in addition to just manual reposting in SAP)

Thank you!

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SAP Concur Employee
SAP Concur Employee

Re: Assign an employee to multiple company codes

@olageeva Alright, well based on what you stated you can create custom fields in SAP Concur, for example; Company Code or Cost Center. You would add in all the different company codes and cost centers. The SAP Concur site administrator can assign the employees (in SAP Concur) to their respective Company Code and/or Cost Center. That would be considered their Default. SAP Concur allows these custom fields to be edited by the employees. So, when the employee needs to charge expenses to another Company Code or Cost Center, they can choose it from a drop down list. I've provided an example with screenshots to illustrate what I'm referring to. In the screenshot I did use Region and Department, but this shouldn't matter as you can name your custom fields whatever you like. In the example, the employee was assigned by the site administrator to the North region that is why the Region field is pre-populate for this new expense entry. In the second screenshot, you can see that the user has clicked the drop down arrow for the field labeled Region and is presented with a list of all regions to choose from. This allows the user to charge this expense to another Region if need be. No need to create a second user profile for the employee to charge expenses to other regions, or in your case, other Company Codes or Cost Centers. 

 

I hope this makes sense. 

 

Default_Region.jpg

Changing_Region.jpg


Thanks,
Kevin Dorsey
SAP Concur Sr. Training Consultant

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SAP Concur Employee
SAP Concur Employee

Re: Assign an employee to multiple company codes

@olageeva To answer your question, I'm going to need some more information. 

 

When you say, "if employee needs to report to 2 different company codes" are you referring to Expense Reports or are you referring to Invoice? I ask because you mentioned assigning a vendor and that is usually something done in our Invoice module. 

 

I guess what I'm really asking is what purpose are you looking for wanting to assign one employee to two Company Codes. 

 

If you can provide this extra information, I can better answer your question. 


Thanks,
Kevin Dorsey
SAP Concur Sr. Training Consultant

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Occasional Member - Level 2

Re: Assign an employee to multiple company codes

Hello Kevin,

I am reffering to the expenses. By "vendor" I mean that employees in SAP are techically vendors. Not invoice.

Business example: employee is asigned to one company code full time (or partly) and reports to it (to it's Cost Center). But let's say for a month he was working for a Cost Center of another Company Code (or he is even doing it every year regularly) - is there a technical way to configure it in Concur or the only way is to do it on SAP side (for example create a special local cost object and then repost it to another Company Code cost center)?

Thank you in advance!

Olga

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SAP Concur Employee
SAP Concur Employee

Re: Assign an employee to multiple company codes

@olageeva I think I can provide you an answer that is quite simple.

 

First, what is your company name? I need to look at your SAP Concur site. 


Thanks,
Kevin Dorsey
SAP Concur Sr. Training Consultant

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Occasional Member - Level 2

Re: Assign an employee to multiple company codes

Sorry, this I cannot tell yet. Because the project has not been started. We are discussing the requirements.

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SAP Concur Employee
SAP Concur Employee

Re: Assign an employee to multiple company codes

@olageeva Alright, well based on what you stated you can create custom fields in SAP Concur, for example; Company Code or Cost Center. You would add in all the different company codes and cost centers. The SAP Concur site administrator can assign the employees (in SAP Concur) to their respective Company Code and/or Cost Center. That would be considered their Default. SAP Concur allows these custom fields to be edited by the employees. So, when the employee needs to charge expenses to another Company Code or Cost Center, they can choose it from a drop down list. I've provided an example with screenshots to illustrate what I'm referring to. In the screenshot I did use Region and Department, but this shouldn't matter as you can name your custom fields whatever you like. In the example, the employee was assigned by the site administrator to the North region that is why the Region field is pre-populate for this new expense entry. In the second screenshot, you can see that the user has clicked the drop down arrow for the field labeled Region and is presented with a list of all regions to choose from. This allows the user to charge this expense to another Region if need be. No need to create a second user profile for the employee to charge expenses to other regions, or in your case, other Company Codes or Cost Centers. 

 

I hope this makes sense. 

 

Default_Region.jpg

Changing_Region.jpg


Thanks,
Kevin Dorsey
SAP Concur Sr. Training Consultant

Did this response answer your question? Be sure to select “Accept as Solution” so your fellow community members can be helped by it as well.

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Occasional Member - Level 2

Re: Assign an employee to multiple company codes

@KevinD  Thank you for such a detailed comment !

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Occasional Member - Level 1

Re: Assign an employee to multiple company codes

Hello Kevin, I have a similiar situation but I have employees who belong to 2 company codes and have 2 different vendor ID in my ERP system. Do you have a recommendation on how to deal with this?  This is for expense and employee (=vendor ID) in our ERP system.  

Thanks

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SAP Concur Employee
SAP Concur Employee

Re: Assign an employee to multiple company codes

@echia Unfortunately I don't have a recommendation since SAP Concur only allows for an employee to be assigned one default. The only workaround that I could suggest, but woudn't recommend, is creating two user profiles in SAP Concur for these employees and assign one company code as the default for one profile and the other company code for the second profile. However, our system design allows for employees to change the default values for each expense on their report, so assigning them two companies isn't really needed. 

 

I hope this makes sense. 

 

I'm curious...why do these employees have two Vendor IDs? 


Thanks,
Kevin Dorsey
SAP Concur Sr. Training Consultant

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Occasional Member - Level 1

Re: Assign an employee to multiple company codes

thanks for the info, Kevin.  we have two company codes - one in canada and the other US.  Employee can work for either company and when they do, they are reimbursed from that company's account. We do not intercompany posting in our system so we need to post to that specific company. 

Regards

Ellice