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IAuditor13
Occasional Member - Level 1

Allowing a single attendee for an expense type

How can we change the settings to allow a minimum of 1 attendee?  See the example below.

 

I'm traveling alone and am automatically entered as the attendee.  Our settings don't allow us to submit the report until another is added so we are currently adding a Dummy Attendee as the other attendee and submitting the report.

IAuditor13_0-1664559065480.png

 

There has to be a setting where I can make a certain expense type allow a single attendee or more.  We do have other expense categories that must require multiple attendees (Business Meals etc.).  Is it just 1 setting and it's all or nothing?   It's a ridiculous workaround.

2 REPLIES 2
dlamont
Routine Member - Level 2

This is a setting that Concur can configure and base it on Expense Type.  Your Admin should contact Concur for the configuration change. 

We have some Expense Types that require:

  • more than one attendee, with the employee automatically added. 
  • employee is added, can add additional attendees, but not required.  
  • employee is not added, but at least one attendee required

Hope this helps!

DLamont
KevinD
Community Manager
Community Manager

@IAuditor13 okay, here's the scoop...because the Meals (Employee Traveling) expense type is in the Spend Category of Meals the system automatically adds you as an attendee and your site is configured to require additional attendees for expenses that have attendees. So, when your name is added, the system then looks at the additional attendee requirement. 

 

The easy workaround I was told is to change any individual meal expense types into the Other Spend Category. This will then make it so the system does not automatically add your name. The other work around is to just delete your name as an attendee, but this would require you to do this every time.

 

Let me know if you have any other questions.


Thank you,
Kevin Dorsey
SAP Concur Community Manager
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