Add a missing receipt declaration for a single itemization

[ahhunter]

Hello, everyone! My company has a policy that all meal expenses over a certain dollar amount need itemized receipts, including ones on hotel bills. In the past, I've been able to create a missing receipt declaration for just the meal expense itemization, and then attach the hotel folio to the rest of the hotel expense itemizations. I don't seem to be getting that option now. Is anyone familiar with how to do this?

Thanks!

 --Andy

[KevinD · Accepted solution]

@ahhunter the ability to attach a receipt or the MRD to a single itemization isn't an option. I also just tested attaching the MRD to a hotel expense, then a receipt image to the same expense and that isn't possible either.

I have to be honest...I've never seen the ability to attach a receipt or MRD to a single itemization and I've been here at SAP Concur for over 14 years.

[ahhunter]

Hi, Kevin -- Thanks. I discovered this option by accident a month or two ago, and now it's gone again. Maybe it was only ever an option in the first place as a glitch.

[dlamont]

We ask that employees not charge meals to their rooms, but it still happens, and we also require the itemized meal receipt.  If they do not get a receipt, we have them mark the itemization as "personal" then add a separate expense line to the report (not an itemization on the hotel) and attach the MRD with a comment that the meal was noted on the hotel folio.  Since the itemization is marked personal, no reimbursement, but then they get reimbursed on the separated expense line.

It is a little stickier if the hotel was paid on a company credit card - we have a work around for that also, let me know if this is the case.  🙂