Hello! We're getting ready to implement Expense Pay and Sponsored Guests and would like to speak to other Universities that are using both. Can anyone share their experiences with this and what they found to be the best setup? What does the sponsored guest see and how do they add their banking? How does the payment show on your GL? Any information is appreciated. Thank you!
We are looking into implementing both, as well. While we are not a university, I'm also interested to hear from others who are using SG and EP. I've read the documentation, but would like to hear real world advice.
This is Nick Sanghvi at Simons Foundation. We have implemented the sponsored guest functionality since May of 2017 and would be happy to share the process we follow to pay our guests. We do have Concur pay, but we don't use travel module for the guests. I presented our solution at the Seattle conference back in March and it was well received.
If you both are interested, I would be happy to share our process flows, process, excel templates and reporting we use for analysis. It would require at least an hour or may be 90 min on the Webex.
FYI - it comes with the maintenance but centralizes all the pain points. it is working very well for us today, but we will be moving to web based solution vs. using Excel templates in the future. Any ideas would be welcomed here.
If possible, can I also join to understand the benefits of sponsored guest?
Hi Nick - we met at Fusion last year. Do you all use Single-Sign On at the Simons Foundation? We want to try Sponsored Guest here but it sounds like we won't be able to because our employees use SSO to log in.
I'm with the Broad Institute at Cambridge, MA. We have single sign on as well, but our sponsored guests sign on through concursolutions.com with a broadguest email and a generic password. We pay them through expense pay. However, if they have a foreign bank we create their account as "non-expense pay" and pay as wire through our financial system (SAP.)
Would you be willing to share your workflow/data with me as well? We're trying to implement this currently and just having issues visualizing how it works for non-employees. Thank you!