Total yearly amount exceeded

[E180047]

I had submitted my parking expense report earlier this week, but it was returned to me because I filed it under the wrong expense type. When I went in to change the expense type and resubmit, the expense type I needed wasn’t being displayed. I deleted the entire original expense report and opted to create a new expense report with the appropriate expense type for all the expenses. When I tried to resubmit the new expense report it told me I had exceeded my yearly expense budget. I’m confused because I deleted the original and created a new so there shouldn’t be an issue with budget because the first one was never approved. I need the original expense report to be taken off of the yearly allowance because it was never approved. 

 

[PoojaKumatkar]

Hi @E180047 ,

As you confirmed, you have deleted the previously created report and have now created a new one.

Please review your old expense reports submitted in 2025. From the previous reports, identify the parking expense entries and note the corresponding transaction amounts separately in an Excel sheet for ease of calculation.

Please check whether the total parking expenses exceed $720.

• If the limit has already been exceeded, you will not be able to claim any additional amount.
• If the limit has not been exceeded, you may claim only the remaining eligible amount.

Example: 2025 expense reports

Old report 1 - Parking - $500

Old report 2 - Parking - $200

Total = $700

Current report:  $720 (yearly allowed limit) - $700 (2025 expense report parking total) = $20 (can claim into current report)

If this answers your query, then please mark solution as accepted.

[KevinD]

@E180047 I looked at your reports for this year. Back in April you submitted two reports for parking. The total of these reports is $295. You are now trying to submit a report for parking in the amount of $472. $472 and $295 equals $767, but your yearly allotment is $720. This is why you are getting the error. Possibly you you forgot about the reports from April. 🙂

You will need to reduce the report by $47 to be able to submit.