Personal Expense

[kdpridgen001]

Hi-

Our company has had issues with how we have handled the process and accounting when the "personal expense" box is checked off.  We're working on a new process going forward that we believe will work.  However, we want to be able to remove the log of expense reports items that are left from the prior year that are still "hanging out there" in Concur.  Is there a way to be able to bulk remove/clear/delete these items?  We will handle the accounting outside of Concur and just want these items to be "cleared".  All items have been approved/paied/processed and extracted.

[KevinD · Accepted solution]

@kdpridgen001 I'm not sure what you mean exactly by "hanging out there". Where are you seeing these?

[kdpridgen001]

We are CBCP and we don't have a way of "removing" these personal expense charges from our reconciliation to accounting.  For instance, employee B owes $100, we're going to write that off in our general ledger.  However, since it's marked as a personal expense, if we ever owe employee B for something else and issue payment to him, it's netting against that $100.  

[teresakearney]

Apologies for the belated reply - I came across your question while researching a related topic.  Is this still a challenge for your company?

1. from your comment "employee B owes $100, we're going to write that off in our general ledger." sounds like the company covers the expense and doesn't collect from the employee either directly receiving the funds from employee or via the netting you describe which reduces the employee's reimbursed amount by the amounts marked personal? If this is true, is it an option to tell employees not to mark the expenses as personal, and instead use a "personal expense" expense type to reconcile to the total amount booked for business and the total amount due the card?  

2. when you describe the reports as "hanging out there" do you mean they aren't moved to end of workflow - this means that reports with personal expenses on them remain in payment status of "processing payment"? Or in your situation do you see these reports moving to something like "paid" or "payment confirmed" and the problem is only the aspect described in item #1.  Thank you for taking the time to send us feedback about how we can make our financial integration handling better.