Payment Remittance Advice CEXP02997xxx

[James_A]

Hi,

I have been reimbursed incorrectly.

Payment should have gone to company credit card. Instead payment has been made to my personal bank account.

What is the process to pay back the expense amount.

For clarity, I have used the company credit card to pay for fleet vehicle diesel. I have submitted the expense claim incorrectly as a personal expense. Two payments have been approved for fleet vehicle diesel.

Regards

James

[KevinD]

@James_A Okay, I would double-check with your manager on this, but to me there are two ways to handle this:

1. Speak with your manager on how you need to pay back your company. Every company handles this differently and since I'm not familiar with your company and its procedures, I won't be able to give you an answer on how to pay it back. However, once you know how to go about this, then you would need to create a new expense report and add the company card charge for fuel that was mistakenly entered as a cash expense. Submit that report so that payment can be made to the card.

2. Use the funds you received and make a payment to your company card using those funds to cover the fuel charge. Then, take the company card charge for the fuel that is in your Available Expenses and add it to an expense report. Since you have already received payment for this, mark this company card charge as personal using the Personal Expense (do not reimburse) checkbox when filling out the details of the entry. I would also recommend using the Comment field to explain what happened.

These are the two options. Again, I would ask your direct manager which option should be used.