Non Employees Using Concur

[AmberLee]

We have over 20 "employee of record" that I'm being asked to enter manually into Concur for both travel and expense. They are not employees but they work for us and are paid by their employer, a 3rd party. 

I've never added non-employees other than the occasional auditor but no one who was set up to actually use our Concur. I've set up the previous ones with a payment rule class that is non-pay, then I pull a report every month and send it to payroll, who then forwards it to the 3rd party companies to reimburse the employees. 

What can I do to provide a solution that doesn't involve adding non-employees and manual work? I suggested they submit their travel expenses directly to their own company but for whatever reason, my boss' boss wants them to use our Concur. 

[pnenes]

Interested in this as well. 

[Trini613]

I created a solution for non employees/contractors access to Concur. But there are several dependencies that must be managed for the solution and there are costs associated with this. The ROI for me worked because the user base was in hundreds. It is not worth the effort for 20 travelers. 

[AmberLee]

It's not just adding them the one time but manually pulling, saving and sending their expense reports every month and they changed it to around 100 instead of 20. 

[VVALDEZ1130]

Sorry, I have no solution aside from saying you are right the best way to do this is the 3rd party send an invoice to your AP dept. Less manual work. 

[KevinD]

@AmberLee I'll try not to sound too technical in my response..."If it ain't broke, don't fix it". 🙂 

I know it is manual work, but sometimes the manual process works best. We do have a Sponsored Guest feature where non-employees can have a Concur profile and submit expenses using SAP Concur, but there would be some configuration to be done if you want these all to be handled differently. Possibly you would need to create a new employee group for these individuals. 

Here is a link to some info regarding Sponsored Guests. 

[AmberLee]

Thanks Kevin... they changed it to 100 people instead of 20 and the manual part for me is having to save all their expense reports and send them in an email to payroll so they can send it to the 3rd party for payment. 3 people is one thing... but 100?