In our current car configuration for India-Personal, mileage reimbursement rates are configured based on the employee's registered city rather than the city where the travel takes place.
For example, if an employee's car is registered in Bangalore and they travel to Delhi for business, the system continues to reimburse them using the Bangalore mileage rate, even though the travel occurred in Delhi, where a different rate has been configured.
We would like to understand whether it is feasible for the system to determine the reimbursement rate based on the location where the business travel occurs, rather than the employee's registered city. In the above example, the employee should receive the Delhi mileage rate while travelling in Delhi.
A similar challenge exists in Europe, where employees frequently travel across countries for business. For example, an employee whose vehicle is registered in Germany may travel to France, Belgium, or Netherlands. Currently, the reimbursement continues to use the Germany mileage rate, whereas the expectation is that the reimbursement should be based on the country in which the travel takes place, as mileage rates differ across European countries.
Question:
Is it feasible to configure SAP Concur so that the mileage reimbursement rate is determined based on the travel location (city/country) instead of the employee's registered vehicle location or home location? If so, what configuration or approach would be required to support this scenario?
