Meal limits for "High Cost" Regions

[jcarlton]

Company is asking for a $95 / day max on meals (Breakfast + Lunch + Dinner).  I can handle this with Audit Rules.

Now they are asking if we can classify certain regions as High Cost and allow these charges to max at $175/day.  For example, NYC, San Fran etc.

Is this possible?

[KevinD]

@jcarlton I want to preface my reply by saying, I haven't actually tested what I have shown in the screenshot below, but I think it could work. However, the caveat to this is what happens if an employee travels to let's say San Francisco, but then drives over to Oakland and has dinner? How do you account for this employee having breakfast and lunch in San Fran, but dinner in Oakland?  You must select specific cities. So, in my scenario where a traveler has meals on the same day in both a high value and non-high value city, what would the daily total then be? The Audit Rule wouldn't work as not all meals occurred in the high value city.

The rule below would work if all the meals on one day occurred in the high value city, but what would the company policy be when there is a mix of high value and non-high value cities on the same day? 

[jcarlton]

Thank you, Kevin.  Very helpful.  I can see where this Audit Rule could get pretty complex, especially if we want to include countries outside of the U.S.

So, in addition to the new Audit Rule, I would also need to add City field to the expense entry form,?