Hi @KingOrry
There are typically three reasons you might be asked by the system to itemise something:
1 – Accounting reasons. In this case, you pay one amount to the vendor, but your company needs that split to multiple accounts for posting and reconciliation reasons. Hotel expenses are the classic example. You pay one charge to the hotel when you check out, but that charge might include the room cost, meals, internet charges, and more. All of which may need to be booked to different accounts in your company’s financial system. You use the itemisation tool to split the one charge to multiple expense types, typically by day.
2 – Tax reasons. You may have a meal while traveling for business. That restaurant charge might include food and alcohol. In some cases, those items may be taxed at different rates, so you need to split them so the system applies the proper tax and reclaim calculations. You use the itemisation tool to split the one charge to multiple expense types.
3 – Some of an expense might be personal. Suppose you were on a business trip and rented a vehicle. You decided to stay at the location over the weekend and have a mini vacation. You might have one rental car charge for 250, where 200 is business related and 50 is not. You use the itemisation tool to split the charge and indicate which part is business and which part is personal.
Your company may have other reasons they ask you to itemise your expenses as well, but in all cases, this information is used by your company for accounting and reporting reasons.
Thanks,
Grant Chase - Senior Product Learning Specialist - SAP Learning
