Handling VAT and Duplicate Expense Entries for Credit Card Transactions with Issued Tax

[PARK]

Hello,

We would like to ask about the recommended handling method in SAP and Concur for a specific case involving credit card transactions and tax invoices.

In our current process, some vendors issue official tax invoices (with VAT) even though the payment was made by company credit card, not via bank transfer.

Once a credit card transaction occurs, the related expense is automatically posted to SAP via Concur, using the CBCP account (i.e., Debit: Expense / Credit: Credit Card Payable - CBCP).

However, when the vendor issues a separate tax invoice, the AP team may enter this again into SAP as a supplier invoice, which results in:

The expense being recorded twice, and

The input VAT being claimed twice, which causes financial discrepancies and tax reporting issues.

What would be the best way to handle this?

Thanks in advance 🙂

[KevinD]

@PARK Hello there. I see you work for a certified Concur Partner. Please use our Partner Support Portal to submit this question so our dedicated Partner Support Personnel can assist you. Your first option for getting answers to questions is through our Partner Support Portal.