First time booking hotel not via concur

[Riyanty]

Hi 

i just realised that i need to book my hotel via concur however i’ve paid using corporate card directly. 

Approval prior to this travel already been approved and the amount is as per approval.

Anyone has any expereiences like this, if yes please advise on how to upload it into concur. Thanks

[grodriguezproje]

Hi @Riyanty 

In the subject of your post you wrote down NOT via concur and in the body you wrote via concur, so I'm not sure exactly did you do.

I will write some scenarios, If you booked a hotel outside Concur with your corporate credit card:

  A- Your company have a credit card integration: the credit card transaction will flow to your profile automatically from an automatic feed, then you will need to move that transaction to an expense report and attach the hotel invoice/receipt to the expense. This won't be reimbursed to you because your company should have a set up that avoid that.

 B- Without credit card integration: in this case you should received guidance/training internally to know how your company deal with this scenario. 

In both cases you can explain this internally by open an IT ticket and they should explain you what to do, i know this is not the complete solution to your question but at least you have some ideas that may lead you in the right path.

If this answers your query, then please mark solution as accepted.

Thanks!

[KevinD]

@Riyanty you can manually add a hotel booking into SAP Concur if you want. From the SAP Concur homepage, click Home in the upper-left. Select Travel from the drop down menu. On the Travel home screen, click the Upcoming Trips tab. You will see an option to  manually add an itinerary. What is really most important is to reconcile the company card charge as @grodriguezproje described.