Expensing a cancelled trip though airline credit will be used later

[JHirschhorn]

I had to cancel a flight booked for December. We have credit with the airline that will be used at a later date. The credit card was charged. Can I move the charge to a new expense report that will be completed when a future trip is booked? If so, does the agent fee go on that one too, or do we need to pay that now? If we can't move the charge to another expense report, how do we handle expensing the charge? Thank you. 

[KevinD]

@JHirschhorn my opinion on this is to just submit the charges now to avoid any potential late fees on your company card. 

Now, can you move the charge to another report? Sure. I think it would depend on how far out it will be for this other report to be submitted. Also, the agent fee and the airfare don't necessarily need to be on the same report, but I would submit them on the same report. 

[JHirschhorn]

Hello again. Thanks for the info. I believe that the credit card gets paid automatically, so there shouldn't be an issue with late fees there. What I'm concerned about is the expense in Concur. If we submit it now, do we just list it as airfare even though there was no flight actually taken yet? The credit still exists that we will be able to use with the airline, so somewhere down the line there will be tickets "purchased" even though there won't be another charge made unless the new trip is more expensive. Is there some way I could actually talk to someone instead of trading messages back and forth? Thanks.