Duplicate transaction in Concur expense

[viv_prabha]

Hi All,

We would like to understand whether it is possible to identify potential duplicate transactions based on the attached invoices in expense reports. Specifically, the intent is to verify if the same invoice has been submitted by another user in a different claim, to help strengthen controls and improve compliance.

Regards

Vivek

[PoojaKumatkar · Accepted solution]

Hi @viv_prabha,

In SAP Concur, identifying duplicate transactions based on attached invoice images across different users is not supported.

Instead, duplicate detection works at the transaction level for each individual employee profile. You can navigate to the Audit Rules section and enable the standard audit rule “Duplicate Transaction Check.”

However, this validation is limited to the same employee and does not identify duplicates across different employees’ expense claims.

For better understanding, I’m also sharing a similar support article where you can review the criteria used to identify transactions as potential duplicates.

If this answers your query, then please marks solution as accepted.

[amitsharma]

Hi Pooja, 

Does this check occurs across OOP and Card transactions? 

Thanks
Amit

[PoojaKumatkar]

Hi @amitsharma ,

The Duplicate Transaction Check (or Duplicate Transaction Variance audit rule) in SAP Concur is not limited to Cash/Out-of-Pocket expenses by design. The rule evaluates expense entries based on criteria such as:

• Expense Type
• Transaction Date
• Amount (or variance)
• Submitted report status

It does not inherently filter on Payment Type unless you specifically configure the audit rule to do so.

If this answers your query, then please mark solution as accepted!

[KevinD]

@viv_prabha @PoojaKumatkar is correct. We don't look at receipt images to detect duplicate expenses. We can only look at entered data fields.