Clearing Account details for Credit card payment type

[VVALLI]

Hi All,

I have a quick question to check with you. We have Bank Of America Corporate card program, during our system setup, the concur Activation coach was requesting us for the Clearing Account details for the credit card. Where exactly we can find the clearing Account details in SAP ECC or S/4 HANA? 

Can you please help me, what exactly is the Clearing Account that we maintain against the Payment Type? Is it the Vendor Number (Bank of America Vendor ID in SAP) or the partner function (Invoicing Party in SAP) or the Reconciliation Account for the vendor in SAP? 

We gave the Vendor ID number to maintain as the Clearing Account code hoping, when the expenses from concur replicates to our SAP System, the Expenses would be tied to the Bank vendor ID instead of the Employee Vendor ID (In case of Out-of Pocket expenses). Can you throw some light on this? Where exactly can we find the clearing Account details for a bank vendor in SAP?

When we maintained the Vendor ID as the Clearing account code, below is the error we get in S4HANA SAP system. It looks like it is taking the Vendor ID as GL account and throws the Error. In case of corporate credit card Expense from Concur, how does the Posting document will look like? How does the system know that the posting document should be created against a Bank vendor to clear the payments in SAP backend system from Concur?

Thanks,
Velu

[KevinD]

@VVALLI here is some information I found. Hopefully it helps a bit.

[VVALLI]

Hi Kevin,

Thanks a lot for the additional insights! Currently we are doing the SAP S4HANA Public cloud Implementation and as part of that we get SAP Concur Expense module as an entitlement. With S4HANA being the backend system, the company corporate credit card setup should be CBCP only and if we use IBCP, we were getting an error that IBCP is only supported by SAP through Expense Pay.

During our Testing and UAT sessions, one of the questions asked is, if SAP Concur Expense reports create Journal Entries in SAP S4HANA and the Expenses tag to the Clearing Account Code and not to the Vendor ID (of the Bank), how does the vendor payment clearing happens in this case? The expense are only created against a Clearing Account code but not against the Vendor ID, when the payment run happens how is this expense going to tie to the Vendor if the Journal Entry doesn't have Vendor details.

Am not sure if the process of doing the vendor payments should be changed, but just wanted to bring this out that, for out of pocket expenses, a journal entry is created against an employee vendor, similarly for a credit card expense, the expenses should tie to the vendor ID and not just to the clearing Account code. We reviewed the BADI's available and we couldnt figure out which BADI will help us in bringing in the Vendor ID.

With S4HANA Public Cloud and No Expense Pay, i think this will be an issue for most of the customers, just curious to understand how others were able to carry their AP Process with a Journal Entry created for a Clearing Account with no vendor details on the record.

Thanks,
Velu