@N_Schlairet yes you can. It is actually somewhat common for companies that have a P-Card and a regular corporate card to assign each card to an employee. However, you can assign two corporate cards or two P-cards to an employee, it doesn't have to be one of each type.
Thank you,
Kevin
SAP Concur Community Manager
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@N_Schlairet yes you can. It is actually somewhat common for companies that have a P-Card and a regular corporate card to assign each card to an employee. However, you can assign two corporate cards or two P-cards to an employee, it doesn't have to be one of each type.
Thank you,
Kevin
SAP Concur Community Manager
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@N_Schlairet When I speak about GL coding, I do so in regards to GL coding for expense types. Is that what you are referring to? If so, let me make sure I am understanding correctly...if a user has lets say both an AMEX and MasterCard you want the expenses paid for on the AMEX card to have one GL code and those on the MC their own. For example, Airfare paid on the AMEX card would be 1234 GL Code and Airfare paid on the MC would have GL code 4321. Is that right?
If so, you can do this, but to help users know which one to choose, there are options to consider. You could create a couple of different policies one that would apply to AMEX transactions and one for MC transactions. The Employee/Expense Group would have both policies assigned. Each policy has a set of expense types active. You would need to have two expense types for each type of expense. Two Airfares, two Hotels, two rental cars and two for every other expense type you need. I would suggest naming them something like Airfare-AMEX and Airfare-MC. Be sure that only the AMEX expense types are active for the AMEX Policy and same with MC. That way when a user selects the AMEX policy for their expense report, the available expense types they see are the ones you designated for AMEX with the proper GL codes. Same would be true for the MC policy.
You would then need to make sure there is a Policy field on the Expense Report Header screen that is set to Modify for end users so they can choose the appropriate policy. Also, be sure to not designate a Default Policy for the Groups you have set up. You could then create an audit rule that says if Policy Equals AMEX and Payment Type equals MC, block submission. This would ensure those with two cards assigned, do not mix the transactions on one report.
However, if you don't care if the different payment types are all on one report, then all of the above wouldn't apply. Just make sure you name the expense types in a way that the user knows which one to apply to the different transactions. You could create audit rules that would prevent the Airfare-AMEX expense type from being used with the MC Payment Type.
I'm saying a lot here, but there are several things to consider based on what you are asking. You may or may not even know what you were getting into. LOL.
Thank you,
Kevin
SAP Concur Community Manager
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