Available expenses

[shh1295]

I have one available expense from last year about hotel reservation that I did not make.

For the related trip, I used an airbnb and submitted receipt, and got reimbursed.

However, there is this available expense about hotel and I cannot delete it.

What should I do in this case?

[KevinD]

@shh1295 I do see one Available Expense in your profile for a hotel from December 2024. The payment type shows UMD Travel Agent card, which tells me this isn't your actual assigned company card but rather a card used by the Travel Agency to reserve and pay for hotels. The only way to get rid of it is to add it to an expense report and submit it. It won't affect anything on your end. 

[shh1295]

Hi @KevinD , thank you for the reply.

However, I already submitted the expense report for the related trip, and therefore I cannot add it to any report. In this case, what should I do?

[KevinD]

@shh1295 you should be able to add it to the next expense report you create. 

[shh1295]

I see. But doesn't it count toward the budget for the next report?

For example, if my budget was $2500 and this expense was $1000, can I still use upto $2500, not $1500?