Austria Travel Allowance

[ASinigaglia]

Hi Team, good morning.

We setup Austria Travel Allowance and flagged 5-5-15 rule.

We would like to know how other companies deal with this rule flagged in Concur.

When we create a report with the 6o trip, the report is created with zero amount and we cannot submit it, because it's zero amount. Will you keep the expense reports opened forever in employees’ profile? As these expense reports are zero amount, how do you pay these allowances with tax to employees?

Thank you. Regards,
Andrea Sinigaglia

[Dharma_Kona]

Hi Andrea,

Good day!

Many companies configure Concur to allow submission of zero-amount reports for compliance purposes. This ensures the report is closed and does not remain open indefinitely in the employee's profile. Check with your Concur administrator to see if this configuration is possible in your system.

If the travel allowance is taxable, some companies process these payments through payroll rather than Concur. The zero-amount report in Concur serves as a record for compliance, while the actual payment is handled separately. Coordinate with your payroll team to ensure the taxable allowances are included in the employee's paycheck.

Alternative Workflows:

Some organizations create a manual or automated process to track and reconcile these allowances outside of Concur, ensuring compliance with the rule while managing payments through payroll or other systems.

If this issue is common, SAP Concur support may have specific recommendations or best practices for handling the flagged rule. Reach out to them for tailored advice.

Thank you!

Regards,

Dharma