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Felix
Occasional Member - Level 3

Risk of Employees Got Paid for Company Paid Expenses

Hello,

 

Is there any way we can detect if an employee has changed the payment type of an expense from Company Paid to Out-Of-Pocket?

 

The risk is that expense users can change the payment type from Company Paid to Out-Of-Pocket, submit expenses and actually get reimbursed for that. When the expense report is reviewed by accountants, we cannot ensure to always detect the error because sometimes there's no payment info on the receipt.

 

To track changes like this, the first thing comes to me is reporting, but from what I know in Cognos Reporting, we do not have data access to this level.

 

I assume e-receipts and itineraries from Travel agency and other apps are default as Company Paid. (please correct me if I'm wrong on this) Therefore, we cannot make that field unchangable because employees need to change it when it's not correct.

 

Any idea how we can detect such action and avoid this?

 

Thanks,

 

Felix

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