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Routine Member - Level 3

Re: Paid meal allowances v actuals on the Corporate Card.

Thanks Ange!

Kind regards
Richard Grigg
Assistant Director, Business Services
Australian Bureau of Statistics
tjbmoreno
Routine Member - Level 2

Re: Paid meal allowances v actuals on the Corporate Card.

Our current policy doesn’t address alcohol at all - so by virtue of omission, it is permitted. I don’t agree with that approach, but could never get senior management buy-in to change it.

The company that just acquired us has a no alcohol policy for employee-only meals. Business meals and entertainment permit alcohol but don’t have a limit on how much.
Terri Moreno
Looking for new opportunities!
Anaren, Inc. - Travel Manager - Syracuse, NY
Routine Member - Level 3

Re: Paid meal allowances v actuals on the Corporate Card.

Thanks Terri - some of my email responses also said our policy is silent on alcohol. I agree with you - you cannot operate like that. It will be interesting to see how the staff adapt to the new company policy of no alcohol with individual meals!

Kind regards
Richard Grigg
Assistant Director, Business Services
Australian Bureau of Statistics
JessicaL
Routine Member - Level 2

Re: Paid meal allowances v actuals on the Corporate Card.

We have a limit to our meals as well, $80 per person. When the flag comes up, it generally nudges the expense reporter to show the breakdown of the meal - food/alcohol/tip. We also prefer itemized receipts but do not yet require them. This is due to the fact that many of our preferred hotel partners and more large businesses are pushing through level 3 data that has the breakdown on there. 

Jessica Lynch
Associate Accountant & Travel Manager
Routine Member - Level 3

Re: Paid meal allowances v actuals on the Corporate Card.

Thanks Jessica for your feedback!

Greatly appreciated!
Richard Grigg
Assistant Director, Business Services
Australian Bureau of Statistics
jessek21
Occasional Member - Level 2

Re: Paid meal allowances v actuals on the Corporate Card.

We switched from travel allowance globally to actual meal expenses with a daily cap at $85 domestic / $110 overseas (USD). Travel allowance was still in place for some Countries who require that type of meal reimbursement.

The company ended up saving ~ $1 million a year on individual travel meals ~ 1500 employees expensing meals. 

Routine Member - Level 3

Re: Paid meal allowances v actuals on the Corporate Card.

Thanks @jessek21 - that is a real good news story!  Thank you for sharing!

Kind regards

Richard Grigg
Assistant Director, Business Services
Australian Bureau of Statistics