I'm curious how everyone handles future dated expenses. Currently, we have the policy set up to allow them. We are considering blocking them. But, we are usure what to do if someone has to pay a room deposit for a hotel stay in the future. Since the lodging dates are future, we think this will cause a problem.
It may not cause a problem because the deposit will be paid right then even though the stay is later. If they are using their corporate card it will have a transaction date for the date they paid the deposit, not the date of their check-in at the hotel.
That was my original thought as well. But, when you select the expense type for lodging, you have to put in the dates of the stay. Since those dates will be in the future, it might cause a problem. Maybe we would need to create a new expense type for hotel deposits.
You could just put in the date of the transaction and enter 1 night for the stay. Your suggestion of a new expense type for hotel deposit would work as well.