expenses paid by my personal card

[eesulfur]

Hello,

I recently went on a business travel but I couldn't use my corp card so I used my personal card or cash.

I put expenses manually (with receipts) and saw only two options, cash or pending transaction.

I assume it should be cash so I can get reimbursement to my bank account but want to double-check here.

Also, is there anything that I need to pay attention to before submitting the report?

Thank you!

Yvonne

[cjmarimo]

Hi @eesulfur 

In our company, when an employee pays with their personal card or in cash, when they capture the ticket with the ExpenseIt functionality of the mobile application it remains of the "Cash" type. When the report is approved, this amount is sent to our SAP ERP, and then the Finance Department makes a transfer to the account that the employee has informed in their BP profile.

The "pending card transaction" type is used in case the corporate card transaction has not yet arrived, and thus if by accident you press the send button it gives an error indicating that you are missing the card transaction.

BR,

cj

[jvita]

Ask your T&E admin.

[KevinD]

@eesulfur sounds like you did things correctly.

[DeanR · Accepted solution]

'Cash' is used as the Payment Type for out-of-pocket transactions in our organization, even if the expense wasn't physically paid in cash e.g. employee paid on their personal card.  It sounds like your organization uses the same configuration and you did the right thing.