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shellshearer
Occasional Member - Level 2

Using Sponsored Guest and Expense Pay

Hello!  We're getting ready to implement Expense Pay and Sponsored Guests and would like to speak to other Universities that are using both. Can anyone share their experiences with this and what they found to be the best setup?  What does the sponsored guest see and how do they add their banking? How does the payment show on your GL?  Any information is appreciated.  Thank you!

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nicksanghvi
Occasional Member - Level 1

Re: Using Sponsored Guest and Expense Pay

Hello, 

This is Nick Sanghvi at Simons Foundation. We have implemented the sponsored guest functionality since May of 2017 and would be happy to share the process we follow to pay our guests. We do have Concur pay, but we don't use travel module for the guests. I presented our solution at the Seattle conference back in March and it was well received. 

If you both are interested, I would be happy to share our process flows, process, excel templates and reporting we use for analysis. It would require at least an hour or may be 90 min on the Webex. 

FYI - it comes with the maintenance but centralizes all the pain points. it is working very well for us today, but we will be moving to web based solution vs. using Excel templates in the future. Any ideas would be welcomed here. 

Thanks

Nick Sanghvi 

Nick 

11 Replies
SusanT
Occasional Member - Level 3

Re: Using Sponsored Guest and Expense Pay

We are looking into implementing both, as well. While we are not a university, I'm also interested to hear from others who are using SG and EP. I've read the documentation, but would like to hear real world advice.

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nicksanghvi
Occasional Member - Level 1

Re: Using Sponsored Guest and Expense Pay

Hello, 

This is Nick Sanghvi at Simons Foundation. We have implemented the sponsored guest functionality since May of 2017 and would be happy to share the process we follow to pay our guests. We do have Concur pay, but we don't use travel module for the guests. I presented our solution at the Seattle conference back in March and it was well received. 

If you both are interested, I would be happy to share our process flows, process, excel templates and reporting we use for analysis. It would require at least an hour or may be 90 min on the Webex. 

FYI - it comes with the maintenance but centralizes all the pain points. it is working very well for us today, but we will be moving to web based solution vs. using Excel templates in the future. Any ideas would be welcomed here. 

Thanks

Nick Sanghvi 

Nick 

dworth
Routine Member - Level 1

Re: Using Sponsored Guest and Expense Pay

If possible, can I also join to understand the benefits of sponsored guest?

 

Thanks!!

 

 

Darryl Worth
American Society of Hematology
Rachel
Occasional Member - Level 2

Re: Using Sponsored Guest and Expense Pay

Hi Nick - we met at Fusion last year. Do you all use Single-Sign On at the Simons Foundation? We want to try Sponsored Guest here but it sounds like we won't be able to because our employees use SSO to log in.

Thanks,

Rachel (Princeton)

dianeatiyeh
Occasional Member - Level 1

Re: Using Sponsored Guest and Expense Pay

Hi Nick

Would you be able to share your materials with me?

 

Many thanks,

Diane

jgarcia
Occasional Member - Level 1

Re: Using Sponsored Guest and Expense Pay

Hi Rachel, 

I'm with the Broad Institute at Cambridge, MA.  We have single sign on as well, but our sponsored guests sign on through concursolutions.com with a broadguest email and a generic password. We pay them through expense pay. However, if they have a foreign bank we create their account as "non-expense pay" and pay as wire through our financial system (SAP.)

shellshearer
Occasional Member - Level 2

Re: Using Sponsored Guest and Expense Pay

Would you be willing to share your workflow/data with me as well? We're trying to implement this currently and just having issues visualizing how it works for non-employees.  Thank you!

Ktaylor8996
New Member - Level 2

Re: Using Sponsored Guest and Expense Pay

Hi Nick,

I know it has been a year since your post, but i was wondering if you are still available to talk about how you implemented Guest Expense in Concur.  Our HR wants to move forward for incoming candidates.  Do you have any time to discuss?

 

Many thanks,

Kelly Taylor

MassMutual

kellytaylor@massmutual.com

TriciaNeal
Occasional Member - Level 1

Re: Using Sponsored Guest and Expense Pay

Hi Nick -  Would you share your documentation on this with me too please.  

 

Patricia Neal

patricia.neal@sonicautomotive.com