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Occasional Member - Level 2

Travel Allowance/Per Diem Implementation

I am inquiring on the level of effort involved if we were to transition to a travel allowance/per diem reimbursement concept in Concur vs. our current model. Are you able to let me know what all would go into a change like this? Any past experiences would be particularly helpful.  

 

Thanks,

Kyle

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Routine Member - Level 1

Re: Travel Allowance/Per Diem Implementation

Hi Kyle, 

 

Per Diems are very easy to implement. All you need to do is to create a Per Diem expense type and then audit rules to enforce the limit that you allow to be claimed. 

 

Here are some links on how to set the rates: 

 

https://www.gsa.gov/travel/plan-book/per-diem-rates

 

High Low Method: 

https://www.irs.gov/pub/irs-drop/n-19-55.pdf

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Occasional Member - Level 2

Re: Travel Allowance/Per Diem Implementation

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Routine Member - Level 1

Re: Travel Allowance/Per Diem Implementation

Hi Kyle, 

 

Per Diems are very easy to implement. All you need to do is to create a Per Diem expense type and then audit rules to enforce the limit that you allow to be claimed. 

 

Here are some links on how to set the rates: 

 

https://www.gsa.gov/travel/plan-book/per-diem-rates

 

High Low Method: 

https://www.irs.gov/pub/irs-drop/n-19-55.pdf

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Occasional Member - Level 2

Re: Travel Allowance/Per Diem Implementation

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SAP Concur Employee
SAP Concur Employee

Re: Travel Allowance/Per Diem Implementation

@kyleparm The suggestion already made works well. We also have a Travel Allowance feature that can be turned on within SAP Concur. If it will be used in the U.S. you can use the already listed GSA per diem rates and those automatically get applied based on where the user traveled. You can also import your own per diem/travel allowance rates if you so choose. You have options, just wanted to let you know about this one as well. 


Thanks,
Kevin Dorsey
SAP Concur Sr. Training Consultant

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Occasional Member - Level 2

Re: Travel Allowance/Per Diem Implementation

Appreciate the additional info!

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Occasional Member - Level 2

Re: Travel Allowance/Per Diem Implementation

Does anyone on this thread know if we would be at risk of losing our status as an Accountable Plan and becoming a Non Accountable Plan (per IRS regulations) by making a change to a per-diem vs. actual expenses?

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Occasional Member - Level 2

Re: Travel Allowance/Per Diem Implementation

Hi Kevin,

Have you tried implementing GSA rates for hotel worldwide? 

If hotel booked through TMC, there should be no per diem for Hotel. How would the system validate and ensure this when expense is created?

Thanks/Vernon