Our process is pretty much the same as @SandraA. We do also leave the account open in case the terminated employee would like to do any of the reporting themselves (because the former employee knows the details such as business purpose the best.) But frankly, the former employee almost never does the reconciliation.....it's the delegates. We also check the list of terminated employees with open expenses and hound the delegates to get them done so they are not sitting out there forever.
