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dworth
Routine Member - Level 1

Non-Staff reimbursement

Hi,

How does everyone reimburse Non-Staff?

Right now, I can think of 3 potential ways:

1. Set up Non-Staff in Concur and give them access to the system.

2. Set up a template that is given to Non-Staff and have them complete it and send to invoices@concur.com. This template would limit their options and allow for OCR pick up of the data.

3. Third party solutions? Is there some sort of API or web service that would allow Non-Staff to enter in their reimbursements?

Thank you for your input!!

 

Darryl

Darryl Worth
American Society of Hematology
11 Replies
dworth
Routine Member - Level 1

Re: Non-Staff reimbursement

I cannot tell if people have read this....  Bump...   Smiley Happy

Any input would be great!!

Darryl Worth
American Society of Hematology
SusanT
Occasional Member - Level 2

Re: Non-Staff reimbursement

Hi Darryl,

We are exploring this type of reimbursement as well. We were directed to Concur's Sponsored Guest feature, which will allow us to create non-employee accounts. We have not implemented yet, but I am also interested in hearing how others address this situation.

SAP Concur Employee
SAP Concur Employee

Re: Non-Staff reimbursement

Hi Darryl,

 

crucial question? How often and to how many individuals do you do reimbursements? If you have a large number, I would totally go down the route of sponsored guest, pretty sure you can set you're own policy up for that as well but I have not used it.

Kind regards,

Angus

Kind regards,

Angus Irvine Robertson

SAP Concur Premium Functional Consultant
mt7602
Occasional Member - Level 3

Re: Non-Staff reimbursement

There are 3 ways to go about reimbursing non-employees.  

1  Accounts Payable.  This can be accomplished through the one-time vendor type. It is a long process and it is prone to human error from both sides. 

2. Sponsor Guest feature in Concur.  You will need to monitor the profile to close it at due time. there are some privacy concerns. 

3.  Expense report mobile app (outside Concur) where the non-employee own the profile and not the company. The app will allow you to enter your reimbursement policy, add audit rules, review the expense report and issue payment.  There is a fee per transaction. 

I hope this helps.

Shari_Fischer
Occasional Member - Level 1

Re: Non-Staff reimbursement

Thank you - this is great information.  Has anyone used option #3?

mt7602
Occasional Member - Level 3

Re: Non-Staff reimbursement

I am looking at Expensify. 

dworth
Routine Member - Level 1

Re: Non-Staff reimbursement

Thank you all for the responses.... seems like my spam filters cut off the Concur Community emails.  Smiley Sad

How would Expensify replace Concur for Non-staff.  Maybe I am missing something here.

 

Thanks!!

 

 

Darryl Worth
American Society of Hematology
JessicaL
Routine Member - Level 2

Re: Non-Staff reimbursement

The non-staff reimbursement we handle through Concur is for our recruiting program. We set up a completely different policy and ledger for this. Currently, we are using the recruiting program for US and EMEA. 

We still handle contractors and other non-staff outside of Concur. 

Jessica Lynch
Associate Accountant & Travel Manager
tjbmoreno
Routine Member - Level 2

Re: Non-Staff reimbursement

We do not use Travel - only Expense - so we cannot use Sponsored User.

We pay non- employees using our Accounts Payable.

 

Terri Moreno
Looking for new opportunities!
Anaren, Inc. - Travel Manager - Syracuse, NY
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