Does anybody know how Expense Assistant allocates Corporate Card expenses to monthly claims ?
Our statement period is not quite a calendar month e.g. 31st July - 29th August.
What would happen with a imported Corporate Card Expense dated 31st July? Concur knows the transaction has a billing date of 29th August but does Expense Assistant allocate it to the July claim or the August claim?
Thanks in advance,
I believe the transaction would be added to the expense claim for July. As far as I understand it, the transaction date is what Expense Assistant uses to add card charges to claims.
I'd be curious to hear what other people's experience is with this situation.
I found an article in the Support Portal which confirmed that "when Expense Assistant assigns card transactions to a report, it utilizes the Transaction Date by design."
There is already a Solution Suggestion to enhance.
As you've discovered, it is assigned to a monthly report based on Transaction Date. If your billing cycle is not a calendar month (and most aren't) then you end up with multiple Expense Assistant-created reports for each billing period, requiring manual transfer of expenses and deletion of the superfluous report. None of our corporate card holders (which would be >90% of our Concur transactions) use Expense Assistant for this reason and I fully support any Solution Suggestion to enable it to align with the card billing cycle.