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leebown
Occasional Member - Level 1

Expense Assistant - Alignment with Corporate Card Dates

Hi,

 

Does anybody know how Expense Assistant allocates Corporate Card expenses to monthly claims ? 

 

Our statement period is not quite a calendar month e.g. 31st July - 29th August.

 

What would happen with a imported Corporate Card Expense dated 31st July?  Concur knows the transaction has a billing date of 29th August but does Expense Assistant allocate it to the July claim or the August claim? 

 

Thanks in advance,
Lee

3 Replies
SAP Concur Employee
SAP Concur Employee

Re: Expense Assistant - Alignment with Corporate Card Dates

I believe the transaction would be added to the expense claim for July. As far as I understand it, the transaction date is what Expense Assistant uses to add card charges to claims. 

 

I'd be curious to hear what other people's experience is with this situation. 

leebown
Occasional Member - Level 1

Re: Expense Assistant - Alignment with Corporate Card Dates

Hi Kevin,

 

I found an article in the Support Portal which confirmed that "when Expense Assistant assigns card transactions to a report, it utilizes the Transaction Date by design."

 

There is already a Solution Suggestion to enhance.

 

Regards,
Lee

 

 

DeanR
Routine Member - Level 1

Re: Expense Assistant - Alignment with Corporate Card Dates

As you've discovered, it is assigned to a monthly report based on Transaction Date.  If your billing cycle is not a calendar month (and most aren't) then you end up with multiple Expense Assistant-created reports for each billing period, requiring manual transfer of expenses and deletion of the superfluous report.  None of our corporate card holders (which would be >90% of our Concur transactions) use Expense Assistant for this reason and I fully support any Solution Suggestion to enable it to align with the card billing cycle.